FMCSA New Entrant · First 12 months
Know you'll pass the audit before the letter arrives.
FMCSA audits every new carrier within 12 months, and the audit is a records check: DQ files, drug & alcohol program, maintenance logs. HaulPapers scores your readiness, shows every gap, and assembles the binder. You should never learn about a missing document from an auditor.
Opening soon · No spam · No sales call
4 items stand between you and a clean audit. Fix time: about one afternoon.
Route plan
Three stops to audit-ready
10 questions · one afternoon · one binder
See your gaps
Answer ten questions about your operation. Get a readiness score and the exact list of what's missing — med certs, MVRs, Clearinghouse queries, random-pool docs.
Close them
Guided checklists per driver and per truck. Upload as you go. Expirations tracked automatically — a med cert about to lapse pings you 60 days out, not at the scale house.
Print the binder
One click assembles the full audit package in the order FMCSA requests it. When the letter comes, you're not scrambling — you're printing.
Coverage
The four record sets that decide your audit
See exactly what the auditor gets — download a sample audit binder built from a fictional three-truck fleet.
Driver Qualification Files
Per-driver checklists: application, MVR, med cert, road test, prior-employer verification. Expirations tracked, renewals flagged 60 days out.
Drug & Alcohol Program
Consortium status, pre-employment and annual queries, random-pool documentation — the automatic-fail item, handled first.
Maintenance Records
Annual inspections, DVIRs, service logs. Includes leased and rented equipment — the file the sticker doesn't cover.
The Audit Binder
Everything above, assembled into the package FMCSA requests, in the order they request it. Print it or send the PDF.
Pricing
Flat. Published. No sales call to hear a number.
Per-driver pricing punishes you for growing. Hidden pricing punishes you for asking. We do neither.
$79/mo
Up to 10 drivers
- All four record sets
- Audit binder export
- Email reminders
$149/mo
Up to 30 drivers
- Everything in Solo +
- Multi-user access
- Driver self-upload links
$249/mo
Up to 60 drivers
- Everything in Working Fleet
- Multi-terminal support
- Priority support
No setup fees. No contracts. Cancel online, instantly — two clicks.
We will never cold-call you
You've been called enough. All communication is email you asked for.
Your data is yours
Export everything, any time, in normal formats. Leaving is two clicks.
Built for small carriers
Purpose-built for fleets running 5–50 trucks — not a stripped-down enterprise tool.
The difference
You've dealt with compliance companies before. So have we.
FAQ
Straight answers
What is the new-entrant safety audit?
Every carrier that gets new interstate operating authority is audited by FMCSA within its first 12 months. It's a records review, not a road test: driver qualification files, your drug & alcohol testing program, and maintenance records. Certain gaps — like having no drug & alcohol program at all — are automatic failures, and failing without corrective action leads to revocation of your DOT registration.
Do you run drug tests or manage a consortium?
No — you still enroll with a testing consortium. HaulPapers tracks the paperwork side: your enrollment status, pre-employment and annual Clearinghouse query log, and random-pool documentation, so the records an auditor asks for are complete and in one place.
I have an ELD. Doesn't it cover this?
ELDs handle hours of service and usually DVIRs. Driver qualification files, medical certificates, and drug & alcohol records live outside the ELD's world — and they're where most audit findings come from. HaulPapers covers that side and doesn't compete with your ELD.
What happens after I pass my audit?
The obligations don't stop: annual Clearinghouse queries for every driver, medical certificates that expire, random-pool documentation, and full DQ files for every driver you hire. HaulPapers keeps tracking all of it, so you stay ready for a roadside inspection or a records request — not just the first audit.
Is this legal advice?
No. HaulPapers is software with plain-language guidance built from public FMCSA regulations. We're not a law firm, and we're not affiliated with FMCSA or USDOT. For legal questions about your specific situation, talk to a transportation attorney.
Get audit-ready
Be ready before the letter arrives
Set up your carrier in an afternoon and see your readiness score before an auditor ever asks.